+81-78-881-1899Mon–Sat 8:30–17:30 JST
+81-78-881-1899Head office ／ Mon–Sat 8:30–17:30 JST

Export Guide

How we export

Everything a first-time buyer needs to know, from the first message to the day your machine arrives.

Process

Six steps to your port

We handle inspection, vanning, customs and shipping ourselves. Nothing is passed to a trading company, so nothing gets lost in between.

1

Inquiry

Send us the machine you are interested in and your destination port. If the machine you want is not in our stock list, tell us the type and budget and we will look for it among incoming units.

Contact us in English, Chinese, Spanish or Japanese. We reply in the same language, usually within one business day.
2

Quotation

We quote on Ex-Yard, FOB or CFR terms, whichever suits you. The quotation shows the unit price, inland transport, vanning and freight separately, so you can see what you are paying for.

3

Contract

Once you accept the quotation we issue a proforma invoice. It states the machine, chassis number, price, terms and estimated shipping schedule.

4

Payment

Payment is by T/T remittance to our bank in Japan. We start preparing the machine once the funds are confirmed.

We do not ask for the full amount before you have seen the machine. Photos and video are sent first.
5

Inspection and vanning

Our mechanics check the machine and recondition it where needed. Loading is done at our own yard, and we send you photos of the machine going into the container.

6

Shipping and documents

After departure we send the B/L, invoice, packing list and any certificate your country requires. Tracking information follows so you can plan collection at your port.

Terms

Payment and Incoterms

Ex-YardYou buy the machine at our yard in Kobe. Transport and shipping are arranged by you or your forwarder.
FOBWe deliver the machine to the vessel at Kobe Port, including inland transport, vanning and export clearance. Ocean freight is on your account.
CFRWe arrange ocean freight to your port as well. This is the simplest option if you are buying from Japan for the first time.
PaymentT/T remittance in Japanese yen or US dollars. Bank details are shown on the proforma invoice.
CurrencyQuotations are issued in JPY as standard. USD is available on request.

Documents

What we send you

All documents are prepared by our own staff and sent by email as soon as the vessel departs.

Bill of Lading (B/L)

Issued by the shipping line. Required to collect the cargo at your port.

Commercial Invoice

Shows the machine, chassis number, price and terms of sale.

Packing List

Container number, seal number and the contents of each container.

Export Certificate

De-registration certificate for the machine, with English translation where required.

Inspection Certificate

Issued when your country requires pre-shipment inspection (JEVIC, EAA and similar).

Fumigation Certificate

Arranged on request for countries with quarantine requirements.

FAQ

Common questions

Is there a minimum order?
No. We ship single units as well as full containers. For one or two machines, RoRo shipping or consolidation with other cargo is often the cheaper option, and we will tell you which suits your case.
How many machines fit in a container?
A 40ft container usually takes two to three compact tractors, or one mid-size excavator. It depends on the model, so send us the machines you are considering and we will work out the loading plan.
Can I mix different machines in one container?
Yes. Mixing tractors, implements and parts in one container is common, and our staff plan the loading to use the space efficiently.
Can I see the machine before I pay?
Yes. We send photos and video of the actual unit before payment, and further angles on request. Buyers who are already in Japan are welcome to visit our yard in Kobe.
Do the machines come with a warranty?
Used machines are sold as inspected. We report what we found honestly, including any faults, and recondition where it makes sense. What we do not do is hide a problem and hope it does not surface.
How long does shipping take?
From Kobe it is roughly one to two weeks to Southeast Asia, three to four weeks to the Middle East, and four to six weeks to Africa, Europe and the Americas. We confirm the schedule when we quote.
Which countries do you export to?
More than sixty, across North and Latin America, Europe, the Middle East, Asia, Africa and Oceania. If your country is not on our list, ask us. Regulations differ and we will check before quoting.

READY TO START

Tell us what you
are looking for.

Send the model and your destination port.
We will reply with an estimate, usually within one business day.

Send a request Browse stock

TALK TO US DIRECTLY

English, 中文, Español
and Japanese.

+81-78-881-1899Head office ／ Mon–Sat 8:30–17:30 JST
info@sun-jp.co.jp